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Onboarding and compliance

Every immunization and certification, uploaded and tracked

Students upload records and sign attestations from their phone. Certification expiration dates are recorded and tracked.

  • Dose series and expiry dates tracked per student
  • Students sign and accept attestations in the app
  • You review and approve student uploads
How it works
17:42
Before your first shift
Hep B seriesDose 2 of 3, next by Apr 1
Your record
hepb-dose2.jpg1.2 MB
RetakeUpload
PDF, JPG, PNG
Dose 1Jan 8, 2026
Dose 2Feb 12, 2026
Dose 3Not yet
Submit for review

Open any student, review any document

You define onboarding requirements. Easily review everything they have uploaded.

org.emstriq.com/courses/paramedic/cohorts/2026a/students/riley-chen/requirements
RDM
Paramedic/2026AActiveJan 12 to Dec 4SearchCtrl K
DashboardRoster24Review3CalendarBidScoresReportsSettings
Roster
RC
Riley ChenActive
riley.chen@example.com · Enrolled Jan 12, 2026
More
Current4 of 6
Expired0
Awaiting review1
Renewal window 60 days Change
Needs action3On file4All
Send reminder+ Add credential
RequirementStateIssuedExpiresAction
Hepatitis B series
3 of 3 doses
In reviewJul 14, 2026No expiryReview
TB testRenewal dueNov 5, 2025Nov 5, 2026 · 21 days leftRequest renewal
Background checkCurrentSep 30, 2026Sep 30, 2027Open
Influenza vaccineChanges requested
“Date missing on the card”
NoneNo expiryOpen
HIPAA attestation
Attestation
SignedAug 2, 2026No expiryOpen
CPR cardCurrentAug 12, 2026Aug 12, 2028Request renewal

Items turn “Renewal due” 60 days before they expire unless the requirement sets its own window. Accepted renewals are recorded in the activity log.

Hepatitis B series · v1Submitted Oct 14, 20261 of 1 to review
Current (v1)
Doses Jan 6, Feb 9, Jul 14, 2026
Series 3 of 3 · no expiry

Awaiting review

Renewal

No renewal uploaded.

chen-immunization-record.jpg · 1.2 MBDownload
+
Summit Valley Health Clinic
1840 Ridge Road, Suite 200 · Summit Valley
Phone (555) 018-4400 · Fax (555) 018-4401
IMMUNIZATION RECORD
Printed 03/02/2026 09:14
Patient name
CHEN, RILEY
Date of birth
04/03/2001
MRN
SV-204-118
VaccineDoseDate givenLot #Administered by
Hepatitis B1 of 301/06/2026HB8841AK. Moss, RN
Hepatitis B2 of 302/09/2026HB8841AK. Moss, RN
Hepatitis B3 of 307/14/2026HB9017CJ. Ruiz, LPN
Tdap108/20/2024TD5520BK. Moss, RN
MMR2 of 2ChildhoodHx on file
Doses recorded in this clinic's EHR. Series status per CDC adult schedule.
K. Moss
Authorized signature · K. Moss, RN · 03/02/2026
VERIFIED
MAR 02 2026
Confidential patient information · Page 1 of 1
Correct the dates before accepting
Check
Name matches the studentDates are readable and match the card
Note to student (for Request changes)
Optional for accept, required for request changes
AcceptRequest changes

Accepting completes this item for the student.

How it works

You see everything students send, confirm the expiration dates, and mark uploads completed 

1

Set the requirements

You set the required list of documents, certifications, licenses, immunizations, and anything else needed 

2

Students complete them

Students use their phone to upload photos of documents or send attachments. They fill out expiration dates where applicable

3

Review what needs you

Accept or request revisions on what the student uploads. Easily view documents directly in EMStriq without downloads.

Everything in onboarding

Dose series

Track every dose of a series, from hepatitis B to COVID, with each date recorded.

Dates confirmed at review

Students enter issue and expiry dates and you confirm or correct them when they accept.

One upload, several requirements

A single immunization record can satisfy every requirement it covers.

Self-service attestations

Policy acknowledgments are signed in the app and count immediately.

Revisions are easy

Decline erroneously uploaded documents and request the student resubmit with the press of a button.

Expiration dates are tracked

You'll know if a student's CPR card is going to expire mid-course and can send student reminders when needed.

Forms and e-signature

Your PDFs, signed on their phone

Upload your existing forms and use our document editor to identify data fields. Student data is filled in automatically, and students sign with a single tap.

Filled from the student’s record
The student signs or checks
Lakeside Paramedic ProgramPage 1 of 1
Confidentiality and HIPAA Agreement
Student name:Jordan Ellis
Date of birth:03/14/2002
Cohort:Paramedic, Spring 2027
Student ID:LPP-20418
I have read and agree to the program’s HIPAA policy.
Jordan EllisStudent signature
Oct 26, 2026Date

Fields placed once

Place signature, initials, date, checkbox, and text fields onto any PDF. Every student signs the same form.

Filled in for them

Name, date of birth, program, cohort, level, and student ID print from the student's record automatically.

Done when it's signed

A prepared form is ready for your review the moment the student signs it.

New version, new signatures

Update a form and ask everyone who signed the old one to sign again.

Filed where it belongs

The signed PDF is kept on the student's onboarding record, which they can also access.

Ready for your sites

Send a clinical site every student's signed forms in a zip file, or send a unique download link they use to download the files.

See what your program would look like

We'd love to show you a live demo of what EMStriq would look like for your program.

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